What does the Update button in my course do?
The Update button appears when changes have been made to a course after one or more trainees have already completed it.
Updating a completed trainee applies the current version of the course to their completion record. Depending on the changes made, the trainee may be required to complete new modules or have their course score recalculated.
When Does the Update Button Appear?
The Update button becomes available after a completed course has been modified in one of the following ways:
- A module is added to the course.
- A module is removed from the course.
- The order of the modules in the course is changed.
These changes only trigger the Update option for trainees who completed the course before the changes were made.
Why Is an Update Required?
When a trainee completes a course, Trakstar Learn saves a snapshot of the course as it existed at the time of completion.
This snapshot preserves the trainee's:
- Completed modules
- Quiz scores
- Course completion record
As a result, changes made to the course later do not automatically affect trainees who have already completed it.
Selecting Update removes the original snapshot and replaces it with the current version of the course.
What Happens When You Update a Trainee?
The outcome depends on the changes that were made to the course.
If Modules Were Added
- The trainee is assigned the newly added module(s).
- Their course status changes from Passed (or Completed) to In Progress.
- A notification email is sent asking them to return and complete the new training.
If Modules Were Removed
- The trainee's completion record is updated to match the current Course structure.
- Their completion score is recalculated based on the remaining Modules.
If Modules Were Reordered
- The trainee's completion record is updated to reflect the new Module sequence.
Example
A trainee completes the Human Resources 101 Course.
At the time of completion, the course contains the following modules:
- Payroll Rules
- Privacy in the Workplace
- Resume Checking
Later, three additional modules are added to the course.
Because the trainee completed the course before those modules were added, they are not automatically assigned the new content.
If an Administrator selects Update:
- The trainee receives an email asking them to return to the course.
- Their course status changes to In Progress.
- They must complete the newly added modules before completing the course again.