What do each of the “Public Catalog Page Access” levels do?
The Public Catalog Page Access setting controls who can view and enroll in a catalog. Choosing the appropriate access level allows you to make a catalog available to internal trainees, specific groups, or external users, depending on your training needs.
Configure Public Catalog Page Access
- From the left navigation menu, click Catalogs.
- Select the Catalog you want to manage.
- Click Edit.
- Scroll to the Public Catalog Page Access section.
- Select the appropriate access level for your catalog.
- Save your changes.
Public Catalog Page Access Options
Disabled
The catalog is not available through a public catalog page.
- Trainees cannot access the catalog using a public URL.
- Only users who have been directly invited to courses can access the training.
Existing Trainees
Only users who already have an account in your Trakstar Learn instance can access the catalog.
- Existing trainees can use the catalog URL or access the catalog from their Trainee Dashboard (if enabled).
- New users cannot register through the catalog page.
- This option is ideal for internal employee training and optional self-enrollment.
Existing Trainees in Selected Groups
Only existing trainees who belong to the specified group or groups can view the catalog.
- Restricts catalog visibility to selected groups.
- Users outside those groups cannot access or enroll through the catalog.
- This option is useful when offering training to specific departments, teams, or locations.
Public
Anyone with the catalog link can register and enroll.
- Users who do not already have an account can create one through the catalog page.
- New users are added as trainees during the registration process.
- This option is commonly used for customer, partner, contractor, or other external training programs.
Choosing the Right Access Level
| Access Level | Existing Trainees | New Users Can Register | Best For |
|---|---|---|---|
| Disabled | No | No | Private training distributed by direct course invitation |
| Existing Trainees | Yes | No | Internal self-enrollment |
| Existing Trainees in Selected Groups | Selected Groups only | No | Department- or team-specific training |
| Public | Yes | Yes | External customer, partner, or public training |
Tips
- If you want trainees to discover catalogs from within Learn, enable the catalog on the Trainee Dashboard.
- You can also share the catalog URL through email, your company intranet, or another communication channel.
- Changes to the courses within a catalog are reflected automatically for users who access the catalog.