Integration: Zoom Webinars

The Zoom Webinars integration allows you to synchronize webinar enrollment and attendance between Zoom and Trakstar Learn. When Trainees are enrolled in a course containing a configured webinar module, they are automatically registered for the corresponding Zoom Webinar. Attendance is then synchronized back to Trakstar Learn to track course completion.

Benefits of the Integration

The Zoom Webinars integration allows you to:

• Maintain a single source of webinar registrations by synchronizing enrollments from Trakstar Learn to Zoom.
• Automatically register Trainees for Zoom Webinars when they are enrolled in a course.
• Track attendance using configurable attendance thresholds.
• Update course completion in Trakstar Learn based on Zoom Webinar attendance records.

Before You Begin

The initial setup requires assistance from the Trakstar Learn Integrations team and a Zoom administrator from your organization.

To request setup assistance, contact learn@trakstar.com.

Step 1: Create the Webinar in Zoom

1. Create a new webinar in Zoom Webinars.
2. In the webinar settings, enable Registration Required.

Important: Registration must be enabled. If registration is not required, Trakstar Learn cannot automatically register Trainees for the webinar.

Step 2: Copy the Webinar ID

1. Open the webinar in Zoom.
2. Navigate to the Share Event tab.
3. Copy the Webinar ID.

Step 3: Configure the Module in Trakstar Learn

1. Log in to Trakstar Learn.
2. Create a new In-Person module or edit an existing one.
3. Paste the Zoom Webinar ID into the Custom Info field.
4. Do not include any spaces when entering the Webinar ID.

Step 4: Add the Module to a Course

1. Add the configured In-Person module to the appropriate course.
2. Enroll or invite your Trainees to the course.

Once Trainees are enrolled, the integration automatically registers them for the Zoom Webinar. After the webinar concludes, attendance information is synchronized back to Trakstar Learn and can be used to determine course completion based on your configured attendance requirements.