Integration: UKG Pro to Trakstar Learn

The Trakstar Learn integration with UKG Pro allows you to automatically create, update, archive, and rehire employee records in Learn using UKG Pro as your organization's source of truth.

Once the integration is configured, changes made in UKG Pro are automatically synchronized to Trakstar Learn every three hours, helping keep employee records up to date without manual data entry.

How the Integration Works

After the integration is enabled:

• New employees are automatically created in Trakstar Learn.
• Existing employee information is updated automatically.
• Archived employees can be rehired through synchronization.
• Employee records remain synchronized with UKG Pro through automatic updates every three hours.

Required Employee Fields

The following fields are required and are created or updated during synchronization:

Important: Every employee must have a unique Employee Number. This value must be mapped to an available custom field in Trakstar Learn.

Optional Employee Fields

The following fields can also be synchronized to custom fields in Trakstar Learn to help organize employees:

• Org Level 1
• Org Level 2
• Org Level 3
• Org Level 4
• Work Location
• Job Group

Automatically Assign Employees to Groups

One of the optional organizational fields can be used to assign employees to groups in Trakstar Learn automatically.

For example, if you use Department (or another organizational field):

1. Create a group in Learn for each organizational value.
2. Map the corresponding field from UKG Pro.
3. During synchronization, employees are automatically assigned to the matching group.

This allows employees to automatically receive any courses assigned to their group without additional administrative work.

Get Started

If you use UKG Pro as your source of truth and would like to enable this integration, contact the Trakstar Learn team at learn@trakstar.com.

An Integration Specialist will help you configure the connection and complete the setup process.